United Way for the City of Kawartha Lakes (UWCKL) is committed to protecting the privacy of the personal information of its donors, members, employees, and other stakeholders. We value the trust of those with whom we deal, and of the public, and recognize that maintaining this trust requires that we are transparent and accountable in how we treat the information you share with us.
During the course of our various projects and activities, we frequently gather and use personal information. People from whom we collect such information expect that it will be carefully protected, and that any use of this information is subject to consent.
Personal information is any information that can be used to distinguish, identify or contact a specific individual, except business information and publicly available information. We maintain appropriate procedures to ensure that personal information in our possession is accurate and up to date.
You are entitled to seek a correction of your personal information. If you believe any of the information we have collected about you is incorrect or incomplete, you have the right to ask us to change it or delete it.
From time to time, UWCKL may share experiences of individuals who have been helped by UWCKL’s projects and funded agencies. The information in these experiences is used only with the express permission of the individual and this information has been provided by the funded agency that provided service to said client.
UWCKL is committed to protecting your privacy. We take every step to ensure the confidentiality of your information is maintained. The information you or your employer provides to us is used to help us in our campaign, our recognition process and the receipt for your donation. Workplaces provide your donation on your T4 form.
Whether you are a donor to our workplace campaign or donate directly as an individual or business, your information is not shared with other organizations. Workplace forms and individual donation forms have a place where you may tick off the box to remain anonymous.
Additionally, in the following areas, we do not share any personal information:
Designation – Where a portion of your gift is directed to another United Way or another charity, we may provide the amount of your donation. However, we do not provide your name or personal information to another organization, unless you request that we do so.
Leadership Level Donors – United Way may publicly recognize Leadership donor names in its traditional Leadership Booklet and at the campaign wrap up. If you prefer to remain anonymous, please indicate this in the box provided on the pledge form or contact us directly.
We adhere to the following principles:
Accountability: UWCKL is responsible for the personal information under its control. It must appoint someone to be accountable for its compliance with these fair information principles. The Community Investment Coordinator and the Financial Administrator collaborate to protect donor’s information.
Identifying Purposes: The purposes for which the personal information is collected must be identified by the organization before, or at the time of, collection. Address, amount and method of payment is required for the purposes of receipting a donor’s name. At any time a donor may instruct us on their anonymity preference.
Consent: Both the knowledge and consent of the individual are required for the collection, use, or disclosure of personal information.
Limiting Collection: The collection of personal information must be limited to that which is needed for the purposes identified by the organization. Information must be collected by fair and lawful means.
Limiting Use, Disclosure, and Retention: Unless the individual consents otherwise or it is required by law, personal information can only be used or disclosed for the purposes for which it was collected. Personal information must only be kept as long as required to serve those purposes.
Accuracy: Personal information must be as accurate, complete and up-to-date as possible in order to properly satisfy the purposes for which it is to be used.
Safeguards: Personal information must be protected by appropriate security relative to the sensitivity of the information.
Openness: UWCKL must make detailed information about its policies and practices relating to the management of personal information publicly and readily available.
Individual Access: Upon request, an individual must be informed of the existence, use and disclosure of their personal information and be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
Challenging Compliance: An individual shall be able to challenge UWCKL’s compliance with the above principles. Their challenge should be addressed to the person accountable for the organization’s compliance with PIPEDA.
All pledge/donation forms shall include a references to the policy:
(1) UWCKL has a donation form that highlights the threshold for recognition and checkboxes regarding permission to publicly recognize or to remain anonymous.
(2.) In addition all forms have a commitment to protecting privacy section:
“Committed to Protecting Your Privacy”
The United Way for the City of Kawartha Lakes is committed to protecting the privacy and confidentiality of your personal information. The information you provide may be used to assist in the proper administration and acknowledgement of your gift, to issue tax receipts, and to periodically send literature on United Way, or to invite you to events and/or information sessions and/or to fulfill your information requests with expressed permission. If you have any questions please do not hesitate to call our office at 705-878-5081. Our Charitable Registration number is 105454508RR0001.
Statement of Principles of Donors’ Rights
The Donor participates in the very essence of our mission and purpose. Rights, prerogatives and fundamental privileges must be recognized at all times and without reservation.
The right to be informed of the organization’s mission and purpose and to become a member of the organization if the donor so wishes;
The right to know the identity of the organization’s officers and members of the Board of Directors and to expect that they act with the greatest transparency, integrity and discernment in implementing the organization’s mission and purpose for the best interests of the community;
The right to have access to the organization’s annual financial statements and to easily obtain a copy;
The right to know how donations, directly or indirectly contributed to the organization are distributed, and to be assured that donated funds are used as intended by the donor;
The right to be treated with consideration and respect by the organization and to receive appropriate acknowledgement and recognition;
The right to confidentiality regarding personal information about donors and facts about their donations;
The right to expect that all relationships between the organization’s representatives and the donor, will be professional in nature;
The right to be informed of the exact nature of the relationship which exists between fundraisers and the organization;
The right to expect that the organization will not share or sell a mailing list which includes the donor’s name, without providing the donor with a meaningful opportunity to decline;
The right to ask questions of the organization and expect prompt, truthful and complete answers in an easy-to-understand manner.